How Long Does it Take to Move Office Spaces?

How long does it take to move office spaces? This question often puzzles businesses planning an office relocation. The timeline for an office space move can vary significantly depending on several factors, making it challenging to pinpoint an exact duration. At Found, our team of office brokers are committed to guiding you through this often confusing process. Whether you're considering a coworking space, serviced office space, a private office space, or managed office space, the type of workspace you choose plays a pivotal role in determining your move-in timeline.

What aspects affect how long an office space move will take?

Many aspects determine the timeline of events such as the type of office space you’re moving into, the size of your team and the amount of time you dedicate to the move.

The type of office space you move into

The time required for an office space move varies depending on the type of office you're relocating to. Serviced offices, like Fora or WeWork, offer facilities that are ready when you are, allowing for a quicker setup. While managed and leased office space often involve more customisation during the fit out process, which typically make the the move-in process longer.

The size of your team

Your team's size is a key factor in determining the right office space. For smaller teams, you often require less space, making serviced offices an attractive option due to their flexibility and efficiency. Larger companies with substantial teams often benefit from leased or managed office spaces, which offer greater privacy, customisation options, and room for growth.

The amount of time you dedicate to your office space move

The amount of time you invest in searching for a new office space significantly impacts the overall duration of the moving process. Moving offices can often be a stressful period, so it's vital you plan to have enough time to complete all aspects of your office space move. Working with an office space broker can save you ample time. At Found, our office brokers search the market on your behalf, organise and attend viewings with you across multiple locations, and negotiate the best terms for your new office space.

How long does it take to move into a serviced office space?

Typically, moving into a serviced office space is the most time efficient out of the three. Serviced office space is designed to be ready for immediate occupancy, making it an attractive option for businesses who are looking for a fast turnaround.

When considering serviced office space, the timeline is primarily dictated by your decision-making process rather than extensive setup requirements. Unlike traditional office leases, serviced office space comes fully equipped with additional amenities such as meeting rooms, outdoor terraces, on-site gyms and pet-friendly spaces. Your provider handles all aspects of office management, including utilities, bills, furniture, and daily operations.

The process of acquiring London office space through a serviced office provider typically involves searching, touring, and selecting your preferred office space option. From there, you will then sign a flexible contract, and move your team and personal items into your new office space.

How long does it take to move into a managed office space?

Moving to a managed office space requires more time and planning. Managed office solutions offer a flexible workspace operated by a separate company, but with a key difference, they're customised to meet your specific company requirements. This can include the likes of internal meeting rooms, kitchen space and bathroom spaces.

Think of a managed office as a blank canvas. As the tenant, you're able to define your needs such as the number of desks and chairs prior to moving in. Managed offices offer a middle ground between traditional leases and serviced offices, providing a balance of customisation and operational support. This makes them an attractive option for businesses looking for personalised office space in London without the long-term commitment of a conventional lease.

How long does it take to move into a leased office space?

Leased office space represents a traditional approach to securing London office space, where businesses rent directly from the building's landlord. This arrangement is typically based on a price-per-square-foot model and requires a substantial upfront deposit.

Leased offices are particularly attractive to larger, established businesses seeking London office space. However, the process of moving into a leased office space is more time-consuming compared to managed or serviced office options. The lease itself is a complex legal agreement that may take longer to finalise.

How can Found help with your office space move?

At Found, our team of experienced office brokers, are here to streamline your office space search in London or anywhere around the world. With extensive knowledge of the office space market, our team of office brokers are here guide you through the complex process of finding, negotiating, and securing your dream office space for your business.

Whether you're looking for a serviced office, managed office, or traditional leased space, Found's comprehensive understanding of the London office space landscape allows us to present you with personalised options that match your requirements.

Our relationships with London office space providers gives you access to a wide range of office spaces, including off-market opportunities you might not find elsewhere. We're here to help you find the perfect office for your company's goals and growth plans.

If you are looking for a quick cost estimation for your office space requirements, check out our Free London office space cost calculator.